Application and Admission Procedures 

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An overview of the application steps: 

1. Applicants register in eConsort.

2. Applicants complete the eConsort online application & submit before 15 December 2023 at 23:59 CET.

3. Applicants receive a confirmation email of successful delivery.

4. EMMIR team and consortium evaluates applications.

5. In April, the EMMIR Selection Board will meet and decide about the admissions/reserve list. Successful scholarship and non-fee paying self-funded applicants will receive their notification letters starting 07/04/2024. The aim is to complete the preliminary admission by 30/04/2024. Final admission will be done once you arrive in Oldenburg.

6. Successful fee paying self-funded applicants who apply within the scholarship deadline will also receive their notification starting 07/04/2024. Those who apply until the end of February 2024 and are successful will also receive notification starting 07/04/2024. Those who apply from March 2024 onwards and are successful will receive their notification approx. 8 weeks after submission.

7. Successful applicants have 10 calendar days after they receive their notification letter to send certified true hardcopies of the application documents & proof of this to emmir(at)uol.de (see below).

8. EMMIR Team verifies the hard copies of the documents.

9. Reserve list students may receive notification in May/June if accepted students reject the offer. 

10. Student Registration and Enrolment process begins.

11. Edition 12's programme starts on 01 September 2024. Read more about next steps here.

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How to apply: Online application 

EMMIR uses the management platform eConsort to collect applications. Only after registering therein with your name and email address you will be able to access the online application form. Please click here or the button below to register on eConsort:

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The application form must be completed online by filling in all the indicated text fields IN ENGLISH; you will be able to complete it section-by-section, and return to continue at a later time (following this link); all data will be saved to our database. You are required to provide complete and correct answers to the questions in the application form.

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In eConsort, to navigate between the tabs/categories please click on the related header. To insert information, please click on the relevant "edit" icon (grey pencil) and confirm the data by clicking the "save" button.

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Please enter your full name(s) as they appear in your passport. We request that you are completely consistent in the use of your personal details in all correspondence. We produce future documentation (e.g. notification and admission letter, correspondence with embassies and consulates, certificates, diplomas) based on the information provided in this application form in eConsort. 

 

Make sure that all personal information corresponds to the attached documents and certificates which should be all uploaded as PDF documents only. As soon as you filled in at least the obligatory boxes you will be able to submit the form. Please note that once you have submitted your online form you will not be able to make changes.

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The EMMIR consortium will verify the authenticity of the provided documents, especially your previous diplomas and transcripts. Presenting fraudulent documents or other forms of cheating will bar you from admission and future application procedures.

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The online application requests that you document your "knowledge in the field". This requires you to document your knowledge of migration studies, intercultural relations, and empirical methods, such as modules completed, papers, essays, examinations, and so on. The allowance for this section is maximum 480 characters, so please write concisely. If you do not have extensive previous knowledge of migration studies, intercultural relations, and empirical methods, please visit the Migration 101 page. EMMIR has compiled a list of resources which you can use to inspire your application. However, we recommend that you do not write an 'academic-style' text or cite these resources in your application, but rather use it to reflect on the bigger questions related to your interests in this programme.

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An important part of your online application is choosing between the funding options and correctly applying as a 'Erasmus+ scholarship student', a 'non-fee paying self-funded student', or 'fee paying self-funded student' (as outlined above, and on our Costs and Funding page).

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There is no need for a reference letter, we only ask for the email addresses of references. References can be professional or academic, but we do not ask for character references. 

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Once you have submitted your online form you will not be able to make changes. You will receive a confirmation email but please note that, unfortunately, for reasons beyond our control, the University of Oldenburg system is not compatible with email providers from the Outlook family (Hotmail, Outlook, etc.). Please use alternative email providers (GMail, Yahoo Mail, etc.) for all your communication with EMMIR. 

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Required Documentation for the Online Application

The online application form requires the applicant to upload the following documents in PDF form:​

• Clear copy of a valid passport

• CV

• Statement of Purpose, clarifying your motivation to study the course (1 to 2 pages max.)

• First university degree diploma and transcript and other relevant degrees (certified true copies)*

• Documentation of language proficiency (certified true copies or originals; in case of IELTS: copy showing test ID #)

• Other relevant documentation and references

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Paper version of your documents are required ONLY for notified applicants

Please note that the online application is the basis for the notification of admission letter. Once you receive this letter, you need to submit a hard copy of the online application and the supporting documents to us through registered mail or courier service within 10 calendar days. A proof of dispatch by registered mail or courier service, including a tracking number, must be sent by e-mail to emmir(at)uol.de within the 10 calendar days as proof. The use of services that allow delivery tracking is obligatory. Your final admission letter and registration as a student will depend on the delivery and our verification of the hard copy of your application. 

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Please note: Late, incomplete, or irregular documents will lead to a cancellation of the notification. If the irregularities are found out at a later stage, it is at the discretion of UOL to determine the consequences. Please be aware that any scholarship payments you might have received by then will have to be fully returned by you, and there will be no compensation for expenses you had (e.g. travel or accommodation).

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Please note: If you have questions related to the application process, please first consult the information in the various sections of this website, especially the FAQs. If you cannot find an answer, you may write an email to emmir(at)uol.de. Due to the number of inquiries, you will not receive an individual answer to your email, but your question will be answered in the next Application Webinar scheduled. All questions sent to our email that are not addressed on the website, incl. the FAQs answered during the webinars. The dates for the monthly webinars will be published in our website, under the 'News' section. A summary of the Q&A during the Webinars will be published a few days after the session. There will be no recordings due to data and privacy protection laws.

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If you have experienced technical problems (e.g. uploading documents, in the application database, forgotten password, etc.) please write an email to emmir(at)uol.de with the subject line "TECHNICAL CONSULTATION" and a detailed description and screenshots of the problem. If your problem can be solved immediately based on your description, the team will work on it and notify you that it has been resolved, but if it needs a consultation, you will receive a link and the time slot for the online technical consultation. Please note that this technical consultations are only for technical issues. No other application issue or question will be discussed for reasons of fairness and transparency.

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Submission of the Online Application

Please submit your application as soon as you complete all the necessary documents and have been able to double-check the information you provided. Avoid waiting for the last minute of the deadline date as the platform might experience technical issues that would delay your submission. The EMMIR Team only recognises the time stamp of your submission in the database i.e. if the system registers the time stamp after the 23:59 CET/CEST of the scholarship deadline, you will not be considered for the scholarship and non-fee paying study places.

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Deadlines

Our team is unable reply to emails from applicants. Questions are addressed in our website, especially our frequently asked questions (FAQ) page. You may send an email to us, but you will not receive an individual reply. Questions in our email and social media pages will be compiled and answered during the scheduled application webinars only. A summary of the information discussed during the webinars will be published here in our website. PLEASE READ CAREFULLY and thoroughly all the information and requirements and apply with enough time. There will be no email or phone consultations 

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Submission deadlines are as follow:

• 15 December 2023 for scholarship and non-fee paying self-funded applicants

• 15 July 2024 for fee paying self-funded applicants (depending on the availability of study places)

        (All deadlines are 23.59 hrs CET) 

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Required Documentation for Admission

Once the notification of successful admission has been sent, the applicant has 10 calendar days to send hardcopies of the following documents:

• Print out of the electronic application form, dated and signed on the last page

• Clear, readable copy of valid passport

• Certified true copy of first university degree and other relevant degrees (both diploma and transcript)

• Documentation of language proficiency

 

We advise you to prepare these documents in advance so that once you receive the notification letter, you can immediately dispatch them. We are unable to adjust the schedule (e.g. because of national or religious holidays in your country), as we seek to complete preliminary admissions by the end of April/May — as visa procedures should start as soon as possible.

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A proof of dispatch by registered mail or courier service, including a tracking number, must be sent by e-mail to the EMMIR Team within the 10 calendar days. ONLY notified applicants will have to send the hard copies of their documents.

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All documents must be submitted in English. Documents which are not originally in English must be accompanied by an authorised translation of the original. Please note that only the transcript and the diploma, when in German, are accepted in this language.

 

If you apply for the Erasmus Mundus scholarship you are required to provide documentation of a finalised first degree by the deadline. A preliminary transcript with your final grade and stating that you finalised the degree is accepted. A final degree diploma must be presented by the time of enrollment.

 

We urge you not to use folders, plastic or otherwise, to combine your documents. 

 

The use of services that allow delivery tracking is obligatory.

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Address

Please send your full application documents to:

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EMMIR c/o University of Oldenburg

Building V03-03-S332

Faculty III - School of Linguistics and Cultural Studies

Ammerländer Heerstraße 114-118

26129 Oldenburg

Niedersachsen, Germany
 

Certified True Copies

As we cannot return any documents, university degrees and transcripts must be sent either as originals (which we do not advise) or as certified true copies. An official stamp with date and signature is required. In general, attestation by a local embassy, the police, a notary public, or municipal administration agency is accepted. Failure to provide all the necessary documents disqualifies you as applicant and you will not be registered as student.  

 

*The authorities that provide certified true copies vary from country to country. It is important that you inform yourself on who does it and where this procedure is taken care of in your country. The stamps given by the relevant authorities also differ. Please inform yourself where to access certified true copy stamps, such as a notary public or local embassies. A Google search for 'certified true copy + your country' may be able help you find some answers. 

 

As we are not able to return your documents, we advise you to send certified true copies instead of originals. 

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Admission and Reserve List

We receive a large number of applications every year and scholarships go to the candidates with top scores, although many other candidates also qualify. If an admitted candidate does not accept the study place, it will be offered to the candidate at the top of the reserve list. We do not publish or notify reserve list candidates, they are only notified if there is a study place to be offered.

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If you are successful, we will inform you with a personal email notification by April. If applicable, candidates who move up from the reserve list will be notified later in April or in May/June. Candidates who have not been selected will receive notification in July/August from the UOL admission office. Please do not contact the EMMIR office with individual requests. All applicants (both selected and non-selected) will be informed of the selection procedure outcome in due course.

 

The programme's Intensive Phase starts on Monday, 2 September 2024. Be sure to arrive in Oldenburg the week before as enrolment and orientation days for new EMMIR students will take place on the week before the Intensive Phase starts​. Once you have successfully been admitted into the programme, please read through the Next Steps page.

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Covid-19 and Edition 12

EMMIR is planning on conducting in-person classes for Edition 12 (autumn 2024). All admitted applicants are expected to arrive in Oldenburg, Germany prior to or on 01 September 2024. We are preparing for some hybrid elements in the first semester only for those who, due to force majeure (e.g. visa process delays, travel bans from specific countries), are unable to join us. EMMIR is not offering online learning for Edition 12, and it is not possible to choose to begin the EMMIR programme remotely. Special exceptions for hybrid learning will be given on an individual basis due to extenuating circumstances of individuals affected by the pandemic.

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Please note: This is based on the current expectations with regard to the development of the pandemic in 2023 and 2024. We will monitor the situation and if necessary change our policy. Updates will be communicated here.

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Special needs and inclusivity

We welcome applications from all suitably-qualified candidates, regardless of gender, (dis)ability, marital or parental status, racial, ethnic or social origin, skin colour, religion, belief, or sexual orientation. In addition, during the various stages of the application process and the steps after admission, specific measures can be taken to ensure equal opportunities for candidates with disabilities or special needs.
 

We would like to encourage you to contact us in advance to discuss early on what individualised assistance EMMIR should provide and how this can be done in the various partner universities. There are also financial means in place to provide such assistance. Consultations are open to all prospective students (and their families) who are disabled or impaired in studying, both physically or psychologically. Prospective students are invited to inform the coordinator of special requirements during the application process. Please be assured that all information applicants provide will be treated as confidential and it will not lead to any disadvantages in the evaluation of the application.

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Assistance during the EMMIR programme

EMMIR applies an equal opportunities policy to enable the participation of students with additional needs of all kinds. EMMIR's examination procedures do not consist of written exams but students are instead evaluated based on their completed essays and research papers. Our team is also ready to provide adjustments, both in terms of the physical and teaching services that we offer. All of the European institutions represented in the consortium, as well as Wits in South Africa, are barrier-free and promote universal access. The other African and the Indian partners also strive to support students and scholars with special needs.

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Ideal Applicants

EMMIR receives many applications. Therefore, we'd like you to ensure that your application includes all the necessary documents, that your online and printed applications match, and that you as a candidate meet our minimum requirements for admittance. To make your application as competitive as possible, please read through our website carefully (including our Migration 101 page).