Next steps
After admission

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So you've applied to EMMIR... now what?

After submitting the online application, the EMMIR applications team at UOL processes the applications, verifying that all information and uploaded documents are correct. Due to a large number of applicants, the process will take at least several weeks. 

If you have been admitted to the EMMIR programme, you will receive an email notifying you of your admission. You will be asked to send hard copies of your application documents. You will also receive your admission letter, the EMMIR student handbook, and a copy of the student contract you will be required to sign.  

If you have changed your mind about EMMIR, please notify us as soon as possible so we can admit someone from the reserve list. 

Admission Documents

 

Upon admission notification by email, the successful applicant will need to send EMMIR the hardcopies of the application documents 10 days after receiving the admission notification:

  • Print out of the electronic application form, dated and signed on the last page

  • Clear copy of passport

  • Certified true copy of first university degree and other relevant degrees 

  • Documentation of language proficiency

  • Other relevant documentation and references

All documents must be submitted in English. Transcripts and diplomas which are not originally in English (or German) must be accompanied by an authorised translation of the original.

Copies of degrees, transcripts and language proficiency certificates sent as part of the application must be certified as true copies. An official stamp with date and signature is required. In general, attestation by the local embassy, the police, a notary public or state or municipal administration agency is accepted.

 

Failure to provide all the necessary documents disqualifies the admission of the applicant and student registration will not happen.

 

Please send your documents to:

 

EMMIR 

c/o University of Oldenburg

School of Linguistics and Cultural Studies

Ammerländer Heerstr. 114-118

26111 Oldenburg

Germany


PLEASE NOTE: Your admission will not be considered complete until  the EMMIR offices receives and verifies the hard copies of your documents. Please send proof of dispatch (preferably a tracking number) via email to emmir.admissions(at)uni-oldenburg.de within 10 days after receiving the admission notification by e-mail. Failure to send the proof of dispatch and the hard copies will result to you not being registered as a student and the withdrawal of your admission.
 

Student Visa

EMMIR students from outside Europe will need to obtain student visas before coming to Oldenburg. It is necessary to get a visa for Germany in advance. Please start the procedures immediately once you receive your admission letter. You will have to apply for the visas necessary for study.

The official confirmation of your admittance to EMMIR enables you to apply for a student visa. Please note that visa application procedures might take some time (up to several months). For information related to visa requirements, you are advised to contact the relevant German Consulate or Embassy as soon as possible.

Please note: The German Embassies and Consulates do not correspond with the EMMIR Team. So we are unable to provide you with any assistance or information regarding the visa process beyond the information offered to you by Embassies and Consulates. Nevertheless, if you should experience difficulties with making the necessary appointment or if the appointment would be too far in the future, please document this and inform the EMMIR Team. 

 

Please apply for a STUDENT VISA, not a so-called Schengen Visa. Only the Student Visa allows you to receive a Schengen residence permit in Germany and stay in Europe for the full two years of the programme. A Schengen Residence Permit issued in Oldenburg will allow you to enter and travel to Norway without any further visa.

 

The EMMIR team will provide you with the letter you submit to the German Consulate/Embassy in your country of permanent residence documenting your admission to the programme and all necessary details. Furthermore, we will provide you with advice and supporting documents which should facilitate the process, if necessary. However, please bear in mind that it is your sole responsibility to obtain a visa in time.

Apart from the letter of admission and a valid passport, you will need proof of financial means to apply for a visa. Starting 1 January 2023, foreign students coming to Germany must prove that they have at least €11,208 Euros per year at their disposal (€934/month - according to Deutsches Studentenwerk) plus travel costs and tuition fees. This proof can be provided in various ways; the following forms are generally accepted:

  • You receive a scholarship from a recognised scholarship provider

  • Your parents submit documents certifying their income and financial assets.

  • A resident in Germany provides the Foreign Residents’ Office a guarantee to cover your expenses.

  • A security payment is deposited into a blocked account (read more about opening a blocked account here)

  • You submit a bank guarantee or you submit a bank guarantee.

 

Please remember to bring all the relevant original documents to Germany (passport, degree, proof of financial means). You will need them to a) apply for your residence permit in Oldenburg and b) for visas according to your mobility track in study year two. Please find general information concerning visa application at the German Foreign Secretary's website. Please follow this link to find out if you are required to apply for a visa.

 

Accommodation in Oldenburg

In the city of Oldenburg, student houses are spread all over town. You can either choose to live in a student hall or in a shared flat or independent apartment. While most of the halls are owned by the Student Service at the University of Oldenburg (Studentenwerk), most shared flats or apartments are in private ownership.

 

Even though we will assist you with finding accommodation according to your needs, it is your responsibility to find a place to stay. Please be aware that there will be a shortage of rooms because in October all new courses will begin at the University of Oldenburg. Thus, we advise you to look for accommodation as soon as possible. Wherever you will stay, please make sure to arrange for your move-out well before you leave with your landlord.

 

Student Housing

If you choose to stay in a furnished room offered by the Student Service you should be prepared to live in shared apartments. Usually, single and double apartments have their own bathroom and kitchen or kitchenette, whereas in the shared flats you will find shared kitchens and bathrooms. There are no meals provided in the halls of residence. The rent for these rooms range between 250 Euro and 350 Euro per month. If you like to get an impression check the photos of the dormitories (German only) at www.studentenwerk-oldenburg.de/en/wohnen/oldenburg.htm.

Private Housing

Alternatively you can look for private accommodation (rent ranges between 250 Euros and approx. 400 Euros per month). The EMMIR team is constantly looking for subleases around town so we might be able to assist in arranging a private room or flat. You can find private accommodation for example at

 

Health Insurance

Insurance is granted for all EMMIR students. The insurance is specifically designed for EM students, hence the arrangements meet the minimum EM programme requirements for insurance coverage in all respects, for example a 24 hours multi-language emergency call centre, covering all costs for treatments necessary or medically appropriate medical evacuation in case of illness, pregnancy/childbirth and accident without retention (see studentsinsured.com). The insurance is valid in all EU/EEA/EFTA countries, and the third countries in the partnership without any further notice. Insurance will automatically be in place from your first day of travel to Germany.

Please note that apart from short family visits, this insurance is not valid within your home country/country of permanent residence (for exceptions, please see the detailed conditions).

 

Enrolment at the University of Oldenburg

Enrolment procedures at the University of Oldenburg will have to be finalised in person after your arrival. You will need to present originals of the documents provided with your application.

 

You will be enrolled as a student at the University of Oldenburg for the entire duration of EMMIR. While studying at other partner institutions in accordance with your mobility path, you will be on leave as a student at the University of Oldenburg. If you have questions concerning university enrolment and registration with local authorities, please get in contact with the ISO team.

 

Residence Permit

Within one week after your arrival in Oldenburg you will have to:

 

a) register your residence address with the local authorities: Bürgeramt, Pferdemarkt 14,

b) apply for a residence permit at the Ausländerbüro (Foreign Residents' Office), Pferdemarkt 14. The permit  enables you to travel in the Schengen area, including all four European partner universities and is valid for two years (conditions apply). This permit entitles you to also apply for a residence permit in Norway.

 

Please note: If you plan your mobility path with a period of more than 6 months outside of Germany, you should apply for a permit supplement at the Foreign Residents’ Office in order to re-enter (the residency expires otherwise automatically).

 

Mandatory documents for the residence permit application:

  • Current confirmation of health insurance (will be provided by EMMIR)

  • Proof of funding (see Student Visa)

  • Copy of your passport and your passport

  • Confirmation of enrolment (will be issued by the university)

  • A fee of 100 Euros

  • Biometric passport photograph (can be taken at the Foreign Residents’ Office).

 

Students from EU states will only have to register with the local authorities (Bürgeramt).

 

Registration in Norway

Students must be in possession of a valid Schengen residence permit (issued in Oldenburg in September). If and ONLY if the Schengen permit is valid, you will be allowed entry into Norway. During your first days in Norway, you must apply for a study permit. You do this online.

 

Having been granted a study permit, you will also be able to work for up to 20 hours a week while you are studying and full-time during holidays. If you wish to spend your internship and semester  4 in Norway as well, you are well advised to make a decision in this matter prior to applying for the student permit. The permit processing fee is 5900 NOK (approx. 600 EUR). You will be given advice and guidance in letters from our International Office before you arrive in Norway, and during Orientation Day when you first arrive in Stavanger.

 

Last update: 19 October 2023.